Hospitality Tradeshow -
Exhibitor Information

For larger items, exhibitors may utilize the loading dock to drop off items. Transport small items to your booth by hand, or with personally owned 2-wheel carts only. Any 4-wheel carts or larger are subject to violation of Freight Handling Jurisdiction. All personally owned vehicles (POV) and individuals wishing to gain access to the docks must check in with the GES dock foreman. All exhibitors checking in at the loading docks will be provided with a “Loading Dock Pass,” which should be displayed in your car’s windshield. The registered booth name, number, and identification will be required. This restriction is for safety purposes and to reduce damage to entranceways and common areas of the facility. NOTE: The dock is for unloading/loading only. Please drop off your items in your booth, return to your car, and park in the parking garage before starting to set up your booth (15 minutes maximum).

• If your items are to be delivered/picked up in a box truck that will need to utilize the freight loading dock space, you will need to work with GES to schedule an unloading/loading time. Large items such as vending machines or heavy equipment must be unloaded/loaded by GES and are subject to a moving fee.
• GES has the responsibility of receiving and handling all exhibit materials and empty crates. It is their responsibility to manage docks and schedule vehicles for the smooth and efficient move-in and move-out of the exhibition. GES will not be responsible, however, for any materials they do not handle. GES will have COMPLETE control of the loading docks at all times. If you wish to unload or load, you must report to the GES Service Center located on the tradeshow floor. Do not proceed to the docks until you are authorized to do so.
• IMPORTANT: For any golf carts or battery-powered machines that you wish to display in your booth, the battery must be removed before entering the exhibit hall. Batteries must be stored away from the facility.

Advance shipping to GES warehouse (information below) is recommended. Pricing is as follows:

• Standard – 25lbs. or more: $1.62 per pound
  • Shipped to Advance Warehouse within posted date range (receiving window on important dates and times)
  • Shipped Direct-to-Show within posted Move-in, move-out or on-target dates
• Non-Standard – 25lbs. or more: $2.03 per pound
  • Shipped to Advance Warehouse outside posted date range (AKA late shipments)
  • Shipped Direct-to-Show outside posted Move-in, move-out or off-target dates
• Flat Rate – Less than 25 lbs. (Arrives anytime): $40.50
  • Shipped to the Advance Warehouse or Direct-to-Show

If you intend to ship your booth in advance of arrival, you must ship your booth (boxes, crates, etc.) to GES.  Please mark all materials shipped as follows: (Shipments must arrive on or between business days: Tuesday, June 30, 2026 and Wednesday, July 29, 2026) Warehouse receiving hours are: Monday – Friday, 7:30am – 4:00pm; Closed 12:00pm – 1:00pm;

c/o GES
The CFHLA – Hospitality Tradeshow
Your Company Name & Booth Number
7945 Mandarin Drive
Orlando, FL 32819

ONSITE SHIPPING – Shipments will be accepted at the exhibit site on Monday, August 3, 2026, between 1:00 pm – 6:00 pm:
                c/o GES
                The CFHLA – Hospitality Tradeshow
                Your Company Name & Booth Number
                Rosen Shingle Creek
                9939 Universal Blvd
               Orlando, FL 32819

Exhibitors may park in the Rosen Shingle Creek parking lot and carry small items into the exhibitor hall. Convention entrance doors located near the parking lot give direct access to the Sebastian Ballroom. Transport small items to your booth by hand, or with personally owned 2-wheel carts only. Any 4-wheel carts or larger are subject to violation of Freight Handling Jurisdiction.